How to Email a Resume: A Step-by-Step Guide

Introduction

• Explain the purpose and importance of emailing a resume in a professional manner.
• Provide some general tips and best practices for emailing a resume, such as using a clear and concise subject line, addressing the recipient properly, attaching the resume in a suitable format, etc.
• Preview the main points of the article and state the main goal or takeaway for the reader.

Step 1: Find out the email address and name of the hiring manager or recruiter

• Explain why it is preferable to email the resume directly to the person who is in charge of hiring, rather than using a generic email address or an online application system.
• Provide some sources and methods for finding out the email address and name of the hiring manager or recruiter, such as using LinkedIn, company websites, online directories, etc.
• Give some examples of how to verify the email address and name of the hiring manager or recruiter, such as using email verification tools, sending a test email, calling the company, etc.

Step 2: Write a professional and catchy subject line

• Explain why the subject line is crucial for getting the attention and interest of the hiring manager or recruiter, and how it can affect the chances of getting an interview.
• Provide some guidelines and tips for writing a professional and catchy subject line, such as using keywords from the job description, mentioning the job title and reference number, highlighting your qualifications or achievements, etc.
• Give some examples of good and bad subject lines for emailing a resume, and explain what makes them effective or ineffective.

Step 3: Write a brief and personalized email message

• Explain why the email message is important for introducing yourself, expressing your interest and enthusiasm for the job, and summarizing your main qualifications and skills.
• Provide some guidelines and tips for writing a brief and personalized email message, such as using a formal and polite tone, addressing the hiring manager or recruiter by name, referring to the job posting or advertisement, highlighting your relevant experience or accomplishments, etc.
• Give some examples of good and bad email messages for emailing a resume, and explain what makes them effective or ineffective.

Step 4: Attach your resume and other relevant documents

• Explain why it is important to attach your resume and other relevant documents, such as cover letters, portfolios, references, etc., in a suitable format and size.
• Provide some guidelines and tips for attaching your resume and other relevant documents, such as using PDF or Word formats, naming your files clearly and professionally, compressing your files if necessary, etc.
• Give some examples of how to attach your resume and other relevant documents in an email message.

Step 5: Proofread and send your email

• Explain why it is important to proofread and send your email in a timely manner, and how it can affect your impression and reputation as a potential candidate.
• Provide some guidelines and tips for proofreading and sending your email, such as checking your spelling, grammar, punctuation, formatting, etc., using online tools or asking someone else to review your email, sending a test email to yourself or a friend, etc.
• Give some examples of how to proofread and send your email in an email message.

Conclusion

• Summarize the main points of the article and restate the main goal or takeaway for the reader.
• Provide some suggestions or recommendations for following up with the hiring manager or recruiter after emailing your resume, such as sending a thank you note, asking for feedback, expressing your availability for an interview, etc.
• End with a call to action or a positive note for the reader.

Here are some sample emails to send to a recruiter, based on the article outline I provided earlier:

Sample email 1

Subject: Software Engineer – John Smith – 5+ Years of Experience – Ref. #1234

Dear Mr. Lee,

I am writing to express my interest in the software engineer position at Microsoft, which I saw advertised on LinkedIn. I have attached my resume and cover letter for your review.

I have over five years of experience in developing, testing, and maintaining software applications for various clients and industries. I have a strong background in C#, .NET, SQL, and Azure, as well as experience with agile methodologies and DevOps tools. I have also completed several projects using Microsoft technologies, such as creating a web application for an online bookstore, developing a chatbot for a customer service platform, and building a data analysis tool for a healthcare company.

I am impressed by Microsoft’s vision of empowering every person and organization on the planet to achieve more, and I would love to be part of your innovative and dynamic team. I believe that I have the skills, experience, and passion to contribute to your success and growth.

I would appreciate the opportunity to discuss the software engineer position with you in more detail. Please let me know if you have any questions or if you would like to schedule an interview. You can reach me at john.smith@email.com or 555-1234.

Thank you for your consideration and time.

Sincerely, John Smith